Board of Trustees establishes new ACUI Foundation

Board of Trustees establishes new ACUI FoundationDaniel Maxwel and Shaun Harper, Ph.D.2003-09-0146Association Newsfalse

The Development Subcommittee of the Board of Trustees has spent the past 18 months assessing the Association's fundraising programs and initiatives. After careful review and deliberation, the committee has determined that the Development Fund, ACUI's current fundraising program, has added limited value to the Association in recent years. The Development Fund, by nature of its title suggests a lack of focus and ambiguity in the Association's purpose for fundraising. Therefore, the Board of Trustees approved the proposal at its August meeting in that the Association establish ACUI Foundation in place of the Development Fund.

Research has shown that donors are more likely to give to foundations than development programs under other titles (Wagner, 2000). Moving toward a foundation affords the Association the opportunity to clarify its purposes and incite interest among members. More importantly, a foundation will allow ACUI to better serve its members and higher education institutions through a stronger donor base and greater financial security.

About the ACUI Foundation

In making the decision to create the ACUI Foundation, the Board of Trustees wanted to be sure it will have a clear mission, vision, and structure. The trustees believed these characteristics will be necessary for the ACUI Foundation to support the Association and raise funds that could be appropriately and purposefully allocated. They decided the ACUI Foundation will exist to:

•   Provide scholarships and fellowships to students interested in pursuing careers in the college union and student activities profession.

•   Support research and the scholarly advancement of ACUI and the college unions and student activities profession.

•   Partially underwrite educational programs for students (e.g., I-LEAD®) and professional development programs for staff (e.g., the Indiana Professional Development Seminar) sponsored through ACUI.

•   Support external initiatives sponsored by partner higher education associations and higher education institutions to advance knowledge about student development and issues facing the student affairs profession.

•   Assist ACUI in actualizing its mission, strategic long-range goals, and core values through supplemental financial assistance.

•   Perform any purpose authorized for nonprofit corporations under the Indiana Nonprofit Corporation Act of 1991.

In addition to scholarship/fellowship applicants, the ACUI Foundation will accept funding proposals from the following groups:

•   Central Office, ACUI program and project teams, and the Board of Trustees

•   ACUI-member institutions

•   Researchers and faculty employed by ACUI-member institutions

•   Partner higher education associations

•   Student researchers for master's theses and doctoral dissertations at member institutions

ACUI Foundation structure

The ACUI Foundation will have a Board of Directors composed of nine to 19 voting-member directors—a chairperson and eight to 18 board members—and six ex-officio members, including the ACUI president, president-elect, development coordinator, executive director, associate executive director, and ACUI attorney. The development coordinator will be a volunteer position for an active professional and will be selected through the normal volunteer leadership selection process. Each ACUI Foundation board member, including the chairperson but excluding the ex-officio members, will serve a three-year rotational term on the board. Foundation board members will be committed to furthering the educational efforts of the Association by actively seeking funds from members, retired members, member institutions, and external constituents (e.g., partner associations and corporations).

*The chairperson is part of the total number of members of the Board of Directors; therefore, the chairperson plus eight directors provides a total of nine board members, which is the minimum number of members required at one time.

Appointment of ACUI Foundation Board of Directors

The 2003–04 ACUI Board of Trustees will appoint the inaugural ACUI Foundation Board of Directors; however at press time the list of directors had not been finalized. At their August meeting the trustees named themselves as the incorporating directors with a sunset clause to have an inaugural ACUI Foundation board in place by Dec. 1. The inaugural board members will be appointed in staggered terms to reflect a minimum of three one-year appointments, three two-year appointments, and three three-year appointments. Subsequent replacements of directors will occur internally, meaning that the nine to 19-member Board of Directors will be responsible for recruiting and voting on its own replacement members. Directors may serve up to two consecutive terms with the mutual agreement of the director and the foundation board. Past directors may serve on the board as many times as they are appointed, but one year must pass after serving two consecutive terms. The board's members will likely include, but are not limited to, ACUI past presidents, representatives of corporations, and ACUI members with previous fundraising experience.

The inaugural ACUI Foundation Board of Directors members will elect a slate of officers including a chairperson, four vice chairpersons, and a secretary. The chairperson will be responsible for coordinating the overall activities and operations of the ACUI Foundation in conjunction with the development coordinator, executive director, and associate executive director. The vice chairpersons will each coordinate the duties of the four standing committees; the vice chairs will be responsible for their respective committee minutes (either directly or through delegation). The secretary will be responsible for taking minutes at and reporting minutes from all full ACUI Foundation Board of Directors meetings (in-person and electronic). The development coordinator will review and report on the financial state of the ACUI Foundation in conjunction with ACUI's executive director and his or her designee. The development coordinator will be responsible for verifying the deposit of all funds raised through the foundation and managing the disbursement of all funds from the foundation account. The secretary, four vice chairs, development coordinator, executive director, and chairperson will compose the Executive Committee of the ACUI Foundation Board of Directors.

Officers will be elected for one-year terms. Terms of office will begin at the annual conference and conclude one year later at the following annual conference. An ad-hoc elections committee will be appointed by the chairperson and two members of the ACUI Foundation Board of Directors to coordinate the selection and appointment of members and the election of officers during January, preceding the annual conference. The development coordinator, ACUI president-elect, and associate executive director will serve as ex-officio members of the election committee.

Standing committees of the ACUI Foundation Board of Directors

Each director, including the chairperson but excluding the ex-officio members, must join one of the standing committees of the ACUI Foundation Board of Directors. The development coordinator is always a member of the Events Committee but may also choose to participate in other committees. The Board of Directors will make future determinations about additional committees. The following four standing committees will be initiated along with the creation of the board:

Events Committee

This committee will be responsible for overseeing all facets of fundraising events held at the annual conference on behalf of the ACUI Foundation. This will include programs aimed at raising money throughout the annual conference. All events will be planned and executed in cooperation with the Conference Program Team to ensure space and appropriate placement in the conference schedule. The development coordinator and associate executive director are the primary liaisons to the Conference Program Team.Ê

Corporate Sponsorships Committee

This committee will be responsible for soliciting corporate entities for sponsorships and donations to the ACUI Foundation. The committee must work closely with the chief operating officer of ACUI Procure to identify and cultivate relationships with vendors and other potential donors. The committee should also work collaboratively with the Conference Program Team to ensure that the fundraising efforts of the ACUI Foundation do not interfere or overlap with sponsorship solicitation efforts being made in support of the annual conference.

Campaigns Committee

This committee will be responsible for the implementation and evaluation of annual and ongoing efforts to solicit funds from members and member institutions. This committee's tasks will include coordinating direct mail solicitations, telephone solicitations, special one-time campaigns, and large-scale capital campaigns. This committee will also be responsible for donor recognition efforts.

Scholarship and Grant Committee

This committee will be responsible for development and implementation of scholarships, grants, and fellowships to ACUI members and students interested in pursuing and furthering careers in the college union and student activities profession. The scholarships will also support research and the scholarly advancement of ACUI and the college unions and student activities profession.

Board of Directors meetings

the Association's annual conference. The chairperson of the board will arrange virtual meetings of the foundation board with the assistance of the development coordinator and associate executive director, as he or she deems appropriate. The vice chairs will be strongly encouraged to maintain frequent contact with their committee members and meet virtually as frequently as possible to carry out the duties of the committees. Additionally, Dec. 6–9, 2003, the inaugural Board of Directors members will attend a training seminar.

Relationship between the ACUI Foundation Board of Directors and ACUI Board of Trustees

The ACUI Board of Trustees will clearly communicate its vision to the ACUI Foundation Board of Directors annually. The ACUI Foundation board is expected to strategically enact efforts to best support the Board of Trustees' vision for ACUI. The development coordinator will play a critical role in ensuring that communication between both groups remains open, healthy, and accurate. Both boards, though operating independently of each other, are expected to work collaboratively for the advancement of ACUI.

Relationship between the ACUI Foundation Board of Directors and Central Office

The ACUI Foundation Board will rely on Central Office staff to assist with mailings and the collection/processing of gifts from donors. The executive director, associate executive director, and development coordinator will ensure the appropriate exchange of information among the Central Office staff, and the ACUI president and president-elect will ensure the appropriate exchange of information among the directors in their respective ex-officio roles. The ACUI Foundation board chairperson will respond to all electronic queries (e.g., e-mail).

Wagner, L. (2000). Fundraising and development manual from Indiana University-Purdue University–Indianapolis
Updated Nov. 9, 2012