Tournament site selection considerations

When considering where to hold the tournament, you should make sure that the facilities and equipment exist to run the tournament successfully. Following are some guidelines to consider when evaluating a host site.

To gather information from possible sites, you may consider using this application form [pdf].

Tournament office

  • Three or four 8-foot tables with two chairs at each table
  • Computer and printer (to make signs and create standings forms)
  • Room should be able to be secured
  • Phone
  • Photocopying/fax access
  • Room available 6 a.m. to 11 p.m. daily

Information center

  • One 8-foot table with two chairs near tournament area

Registration area

  • Two or three tables with two chairs at each table
  • Space for staging participant materials (info packets, giveaways, etc.)
  • Computere with Internet access for last minute online registration

Leadership team meeting room and/or educational session room

  • Hollow-square table configuration with seating for 15
  • Spectator/participant seating around perimeter of room

Opening program

  • Theater-style seating for up to 200 participants, coaches, and guests
  • Podium and microphone
  • Welcome from university official (union director, dean, or vice president?)

Awards ceremony

  • Room for 300, theater style or seated meal
  • Table to hold awards
  • Podium and microphone

Backgammon

  • 16 card tables
  • Several long tables
  • Score sheets and final standings forms
  • 32 chairs for competitors
  • Chairs for spectators
  • Official's table and two chairs
  • Tournament Brackets
  • Paper, pencils, tape, thumbtacks, etc.
  • Large bulletin board (to post standings)
  • Large, well-lighted, ventilated, and preferably carpeted room
  • Quiet area (avoid other distracting activities nearby)

Pocket Billiards/9-ball

  • Supply of chalk, table brushes, bridges, cues, etc.
  • Four scorekeepers
  • 20-50 chairs for competitors
  • 25 chairs for spectators
  • Score sheets and final standing forms
  • Four clip board charts
  • One official's table and two chairs
  • Tournament BracketsTournament BracketsTournament Brackets
  • Paper, pencils, tape, thumbtacks, etc.
  • Large bulletin board (to post standings)
  • Eight to 10 regulation (4' by 8' or 4.5' by 9') pocket billiard tables for competition (more tables may be required depending on number of players, time available, and tournament format)
  • Two regulation (4' by 8' or 4.5' by 9') pocket billiard tables for practice
  • Well-lighted billiards area with a spectator area roped off from competition
  • Tables should be in good condition, preferably recently recovered

Chess

  • Well ventilated room
  • One blackboard
  • 20-50 chairs for competitors
  • 25 chairs for spectators
  • 16 card tables
  • One official's table with two chairs
  • Tournament brackets
  • Paper, pencils, tape, thumbtacks, etc.
  • Large bulletin board (to post standings)
  • Large, quiet, well-lighted room
  • Quiet area (avoid other distracting activities nearby)

Bowling

  • Full-time scorer
  • 20-50 chairs for competitors
  • 25 chairs for spectators
  • Three-part score sheets
  • Runners to post scores
  • One official's table and two chairs
  • Tournament brackets
  • Paper, pencils, tape, thumbtacks, etc.
  • Large bulletin board (to post standings)
  • 16-20 bowling lanes to accommodate 110-130 men and women bowlers
  • Lanes must be able to handle the expected number of teams and participants without running long shifts to complete all sessions
  • Ideally, bowlers should bowl at the same time in three three-game blocks
  • Ensure availability of a mechanic

Darts

  • Three standard 1-20 clock pattern dartboards
  • Scoresheets and final standings forms
  • 20 chairs for competitors
  • 10 chairs for spectators
  • One official's table and two chairs
  • Tournament brackets
  • Paper, pencils, tape, thumbtacks, etc.
  • Large bulletin board (to post standings)
  • Space for each dart board and throwing area is at least 6' by 10'.

Racquetball

  • Supply of racquetballs (ask each player to bring one can of new, regulation racquetball)
  • One official's table and two chairs
  • Tournament brackets
  • Paper, pencils, tape, thumbtacks, etc.
  • Large bulletin board
  • Racquetball courts

Card games(spades, poker, etc)

  • 16 card tables
  • Score sheets and final standings forms
  • 64 chairs for competitors
  • 10 chairs for spectators
  • One official's table and two chairs
  • Tournament brackets
  • Paper, pencils, tape, thumbtacks, etc.
  • Large bulletin board
  • 4 decks of cards per team
  • Large, quiet, well-lighted, well-ventilated room
  • Quiet space
  • Poker Chips (approx 50 chips per player)

Table soccer (foosball)

  • Two soccer tables in excellent condition
  • Three cans of a canned dusting product (like Pledge or Endust)
  • Repair equipment (rods, players, balls)
  • Pouches of hand rosin
  • 20-50 chairs for competitors
  • 25 chairs for spectators
  • One official's table and two chairs
  • Tournament brackets
  • Paper, pencils, tape, thumbtacks, etc.
  • Large bulletin board
  • Area should have nonslip floor

Table tennis

  • Good quality nets for all tables
  • Table barriers
  • USATT approved table tennis balls
  • 30 chairs for spectators
  • Net guide to check net height
  • One official's table and two chairs
  • Tournament brackets
  • Paper, pencils, tape, thumbtacks, etc.
  • Large bulletin board
  • Area with a non-slip floor
  • Area without overhead air units that affect the flight of the ball
  • Minimum ceiling height of 12 feet
  • Five regulation (9' by 5') table tennis tables for competition and two tables for practice
Updated Dec. 11, 2009