Posted November 5, 2013 by Michelle Smith 

Getting to Orlando: Part 2

Since you and your staff are planning to come to Orlando and your looking forward to all the activities outlined in my previous post, you 2014hotelshould probably be aware of some things that you can do to minimize the effect on the campus budget. Two big areas to focus on are hotel and airfare.

Beat the early bird and reserve your hotel room today. While a credit card guarantee is needed, there is no deposit required at the time booking, and you can tweak your arrival and departure patterns once your flight information is available. Both single and double occupancy rooms are discounted with reservations made before Feb. 12, 2014. Then set out to find a roommate and split the rate. Post using the ACUI Forum.

PlaneSave on the rental car–it’s not necessary when you book a shuttle from the airport. All conference activities are either onsite or have transportation provided. Consider the JW Marriott your home away from home. Tours, meals, education, and more all take place right on the grounds of the host hotel.

Using an aggregator like Kayak.com to find the best time to fly, the best time to buy, and the best airline is key to being the travel guru of your campus. Enter your ideal dates, make sure to note if your dates are flexible, and search. The tools in the upper left hand corner on the Kayak website show trends and even a level of confidence in the rates quoted. Take a look at the tours for Thursday, April 10 and save yourself ground transportation, too. The tours make a drop at the airport as part of the fee.

Share tips like this for both personal and professional travel in your next departmental meeting and get a gold star in fiscal management. Do you have other money saving travel tips?

Michelle Smith

Michelle Smith is the Director of Corporate Partnerships and Events at ACUI.

Comments

Thanks Michelle. You take very good care of all of us.
David Barnes
barnesda@jmu.edu
Comment posted 11/06/2013 12:58 AM
any tips on how to get from the airport to the hotel?
Barbara Delansky
Comment posted 03/10/2014 7:51 PM
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